Employment Opportunities

Current Opportunities at Quaker Voluntary Service

Updated 08 MAR 2018

Portland Coordinator Job Description

Job Title: Portland Coordinator

This is a half time exempt position to coordinate all aspects of the Quaker Voluntary Service house and program in Portland, OR.

Reports To: Director of Program (DoP)

Role Primary Responsibilities
Site Placement Organizations (local)
  • Maintain good communication with all QVS local site placement agencies.
  • Serve as liaison to local service sites; conduct scheduled evaluation meetings with Fellows and site supervisors (2-3 times per year).
  • Assist Director of Operations in ensuring timely payment and completion of paperwork, as needed.
  • Recruit and secure new local site placement agencies each year, as needed.
  • Coordinate incoming Fellow interviews and assignments at sites each year in the spring.
Fellow Support (local)
  • Meet regularly with Fellows, including monthly one on one check-ins and additional check-ins as needed.
  • Spend time regularly at the QVS house, supporting community development and shared spiritual practices.
  • Help Fellows identify conflicts and offer resources for healthy conflict resolution.
  • Work with the city’s Spiritual Nurturer Anchor Person and the LSC to promote a meaningful connection between Fellows and the Spiritual Nurturers Program.
  • Check in with Fellows about their experiences worshipping at local Friends Meetings/churches and address any issues that arise.
  • Help connect Fellows with local resources, events, people, etc.
Local Support (local and national)
  • Meet regularly with Local Support Committee (LSC) clerk to plan agenda for LSC meetings.
  • Serve as a resource to local nominating committees as they recruit new LSC members.
  • Attend LSC meetings and report back to DoP as needed.
  • Participate in national coordination efforts around LSC and spiritual nurture best practices.
Program (local and national)
  • Participate in and help to lead annual orientation for all QVS Fellows, usually the last week of August.
  • Coordinate programming for all twice-monthly QVS Days in consultation with other QVS staff. This includes regularly leading QVS Days and also finding other resource people to do so, coordinating trainings, and working with the Fellows to plan and lead their own QVS days.
  • Coordinate and lead a minimum of two retreats during the year, once in late February/early March and the closing retreat in July, for Fellows, possible Fall retreat.
  • Work with QVS DoP and other City Coordinators to ensure consistency in programming and sharing of resources and ideas.
  • Document content of all programming including evaluation.
  • Attend and participate in programming staff retreat in the fall
Fellow Recruitment and Selection (local and national)
  • With QVS staff and committee members, help in the local and national recruitment effort for QVS Fellows each year.
  • Attend annual in-person staff meeting in the spring, usually in Atlanta.
  • Assist in the application review and selection process for all Fellows, with special attention to those selected in Coordinator’s city.
Administrative and Other Tasks (local and national)
  • Copy important emails into HighRise in order to ensure continuity of QVS organizational knowledge/operations.
  • Complete expense reports and other required documentation.
  • Prepare materials for website, Facebook, social networking, etc.
  • Represent and promote QVS to area Quakers and other interested parties.


Competencies include:

  • Deep knowledge of Quakers and the Religious Society of Friends.
  • Self-directed and goal-oriented but informed by organizational needs and mission.
  • Ability to see the big picture along with a willingness to pitch in and do what needs to be done, including small administrative tasks.
  • Creative problem solver with entrepreneurial spirit and attitude.
  • Ability to prioritize and multitask.  
  • Exceptional interpersonal skills; easily builds new relationships and has experience managing conflict.
  • Ability to facilitate spiritual formation and contemplative activities for individuals and groups.
  • Exceptional written and verbal communication skills.
  • Skilled in working with and responding to the particular needs of young adults.
  • Passion for the mission and vision of the program.



  • Professional experience preferred.
  • Should have worked with volunteers or have significant volunteer experience; volunteer recruitment and management experience preferred.
  • Experience working in multicultural communities and with a wide variety of people.
  • Knowledge of local not-for-profits, social justice organizations and service agencies preferred.
  • A demonstrated commitment to social justice, anti-racism, and anti-oppression, work.


This is a half time position without benefits. Compensation commensurate with experience.

QVS reserves the right to modify, interpret, or apply this job description in any way QVS desires. This job description in no way implies that these are the only duties to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at-will.” Quaker Voluntary Service is an equal opportunity employer.

How to Apply

To apply, please email a cover letter, resume, and contact information for three references to QVS Director of Program, Mike Huber, [email protected] Applicants will be considered and interviewed on a rolling basis as applications come in.

Download PDF- Portland Coordinator Job Description


QVS is committed to a policy of Equal Employment Opportunity with respect to all employees and applicants for employment. This policy prohibits discrimination on all legally-recognized bases including, but not limited to, race, creed, color, gender, pregnancy, sexual orientation, gender identity, age, marital status, family relationship, disability, national origin or service in the uniformed services.

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